Deposits protect landlords against unpaid rent and unreasonable damage; they also create tension at move-out. Transparency on both sides prevents many arguments.
At lease start
State the deposit amount, where it is held (if relevant), and the process for inspection at exit. The move-in inventory sets the baseline for “beyond normal wear.”
At move-out
Joint inspection where possible. Itemise any deductions with quotes or receipts. Refund the balance within a timeframe agreed in the lease—delays erode trust and can attract disputes.
Record-keeping
Link deposit movements to your ledger like any other transaction. For integrated rent and accounting, see Nyumba Zetu accounting and request a demo.