Year-end is when scattered errors show up in tax filings and owner reports. Use this checklist to close cleanly whether you manage five units or five hundred.
Reconciliation
Ensure every M-Pesa and bank line item is matched to tenant invoices or estate income. Unmatched items should be investigated—not carried blindly into the new year.
Arrears and bad debt
Run an ageing report. Document any amounts you will write off or pursue legally. Consistent policy protects you if owners or auditors ask questions.
Expense coding
Verify that repairs, utilities, and management fees sit in the right property and category. Mis-coded entries distort per-property profitability.
Reports and handover
Produce income statements and collection summaries per property or client. Integrated general ledger software avoids exporting fragile spreadsheets. For Kenyan compliance context, see our notes on KRA audits and request a demo.