TPS contracts and billing

Finance → TPS → Contracts · Amortisation Schedule · At-Risk Contracts

A TPS contract bills from an amortisation schedule, not from a recurring rent charge. The schedule is generated once from the contract terms and then drives every period's billing.

The amortisation schedule

Each scheduled instalment carries:

The schedule is the contract's promise. Actual billing and payment are measured against it, which is what makes "behind schedule" a precise statement rather than a judgement.

Generation runs

Schedules and their invoices are produced by generation runs. The Generation Runs page shows each run and its outcome; Monthly Balances shows the resulting position per contract per month.

1. Verify contract terms before generating

   Loan amount, deposit, rate, term and start date. A schedule generated from wrong terms has to be regenerated, and any invoices it produced have to be corrected.

2. Generate the schedule

   Produced once per contract from its terms.

3. Review the schedule

   Check the first and last instalments and the closing principal. A closing principal that is not zero at term end means the terms and the schedule disagree.

4. Bill from it

   Each period's instalment becomes an invoice, settled and allocated like any other. See Invoices.

Payments and allocation

Instalment invoices are settled by payments and allocations exactly like rental invoices. What differs is the interpretation:

• On schedule — cumulative principal paid matches the schedule's expectation for the date.
• Ahead — the beneficiary has paid more principal than scheduled.
• Behind — arrears against the schedule, which is what drives at-risk status.

Overpayments and prepayments

At-risk contracts

At-Risk Contracts lists contracts in arrears against their schedule, with the size and age of the shortfall. It is the TPS equivalent of the debt-aging report, measured against amortisation rather than against invoice due dates.

Work it the same way you work arrears elsewhere:

1. Sort by exposure

   Largest net loan balance with the largest schedule shortfall first.

2. Check whether it is a payment problem or an allocation problem

   Money received but unallocated shows as arrears. Fix allocation before contacting anyone.

3. Check the default state

   A contract approaching default criteria needs a different conversation from one a month behind. See Compliance & ownership.

4. Record the outcome

   Notices, arrangements and commitments belong on the record, not in an inbox.

Contract statuses

TPS uses the shared lease-status vocabulary plus three of its own:

See the full lease-status reference.

Common problems